Normal scanners have an optical resolution of 600 dpi, which is more than enough for legal documents. However, if you also want to scan photos, you need a model with at least 1200 dpi to get optimal image quality. The Epson RapidReceipt RR-600W is a powerful desktop document scanner with an automatic document feeder (ADF) that allows you to capture up to 100 two-sided documents in a single batch. It supports USB and Wi-Fi and has a port for direct scanning to USB flash drives. In addition, the 4.3-inch graphic touchscreen makes it easy to access scanning options or workflow profiles. However, you won`t buy a device called RapidReceipt for general scanning – you`ll take advantage of ScanSmart Accounting Edition software, which becomes smarter as usage increases, learning to identify recurring data such as vendor names and monthly expenses. The application recognizes the information, stores it in the appropriate fields in the embedded database, and exports it to QuickBooks, TurboTax, or Excel compatible CSV files. Below are the best scanners we`ve tested in a number of categories and possible usage scenarios. “Scan” the list for the type of work you`re doing, then read below to delve deeper into the scanner`s specifications and how to choose the right model for exactly what you`re scanning. Most legal-sized flatbed scanners work with virtually any scanner program. However, if you need a scanner with specific software, don`t pay extra. Choosing a scanner that meets your specific daily scanning needs can be challenging. Most flatbed and sheet scanners on the market today are suitable for everyday office tasks or photo shoots, but they come in a variety of types and sizes, some of which are refined for different purposes.
Document scanners, photo scanners, receipt scanners, film scanners: this list is just the beginning. It`s obviously not a high-volume, high-performance document manager, but the DSmobile DS-940DW`s convenience, speed and accuracy make it an outstanding supplier of single-sheet handheld scanners. Don`t leave the office without them. The DS-320 is a compact, lightweight and reliable document scanner for legal documents with a maximum resolution of 600ppi. This model offers excellent results thanks to a color depth of 48 bits and a scanning efficiency of 25 ppm. Depending on what you need to scan, each of them can be a good choice, either as a standalone scanner or as a complement to a general-purpose scanner. We`ve highlighted some of our favorite specialist scanners in the tips above. Many companies use scanners to keep their operations digitized and efficient in modern times.
While most scanners can handle most paper sizes (including paper sizes legally), your specific profession may meet unique requirements. It`s important to find a scanner that supports the types of documents you work with most often, whether it`s protecting sensitive archival documents or legal-sized scanners that handle large amounts of paper. Lawyers and paralegals, for example, will have special considerations to keep in mind when purchasing a legal document scanner. Now let`s start scanning your documents in legal size. The thing we liked most about the product was the easy-to-use option. It includes a single button that allows us to quickly scan the pages. We believe that connectivity should be an important factor when purchasing an electronic product. Look for legal-sized flatbed scanners that easily connect to your PC or other devices.
Reading all the manufacturer`s specifications is important and recommended. This allows you to check the characteristics of the product and what suits your needs. Most scanners come with basic scanning software. Depending on what you want to scan, you need to look for features including optical character recognition (OCR), text indexing, photo editing, and the ability to create searchable PDF documents. Gone are the days of platform-specific scanners. Any modern scanner works seamlessly with macOS and Windows, and many of them can also scan on your phone or a cloud drive. If you`re looking for legal-sized flatbed scanners that`re ideal for movies, the Xerox DocuMate 4700 color document is for you. Two-sided scanning means scanning on both sides of a page. If you want to scan double-sided printed documents frequently, you need a two-sided scanner, an automatic two-sided document feeder, or a scanner with a driver that includes manual two-sided.
If your main scanning needs are to regularly scan documents, especially those longer than one or two pages, you will almost certainly need a document-centric scanner that comes with a sheet feeder. Having to open a flat lid and place one side on the glass is a small task, but having to repeat the process 10 times for a 10-page document is tiring. Some sheet-fed scanners can also handle thick originals such as ID cards. Need to find a complete quote quickly? Trying to check a reference, but can`t remember where you saw it? Searchable text is an important software feature for finding important information in scanned documents. Search for catchy keywords or phrases, and you`ll get a list of matching documents instead of manually searching through thousands of PDFs one by one. If you operate internationally, look for scanning software that can recognize multiple languages. While most platforms with an ADF job can review larger pages, not all platforms have this capability, and some that do cannot process legally sized documents. Delicate originals such as photos and stamps can go through a sheet feeder, but you risk damaging them. If you only need to scan this type of original once in a while, you may be able to get by with a scanner that comes with a plastic stand to protect the originals. Keep in mind, however, that even new, unscratched plastic media can affect the scanning quality somewhat. Direct-to-glass is always better. The DS-1630 has a lot to offer that arguably make it the best legal scanner, as it comes with state-of-the-art software and a 50-sheet autoloader, making using this Epson product much more convenient compared to a standard flatbed model.
Lightweight, compact, affordable, easy to use and relatively fast with a robust software package, the Xerox two-sided combo scanner (named for its hybrid flatbed and sheet-based printing) meets all the requirements of an entry-level document scanner for doctors` offices, real estate or travel agencies, banks and other small organizations and workgroups that need to stay up to date. River and occasional tidal wave of paper. As a platform, it can scan photos, pages of books or magazines, or fragile items that may not survive a trip through a leaf feeder. With its 35-page automatic two-sided automatic document feeder, it is ready to process long documents. You can detect larger scanners with larger platforms. However, you`ll have to sacrifice space in the work area, which is for most a valuable asset that can be difficult to leave behind. Choosing a flat bed large enough to handle the things you need to sweep can be an easy decision, but it`s not entirely obvious when you`re looking for the best scanner for 11×17 graphics. We liked the easy-to-scan option, but the one thing we didn`t like was the time to set up the product. Turning on and preparing the scanner takes a long time. These scanners are also very easy to use as they include 4 scan buttons that allow you to perform all the basic tasks (scanning, OCR, PDF and email).
Thanks to the slim and compact design of this product, it is extremely easy to find a place for this scanner in your office space. This device is suitable for scanning both double-sided and two-sided papers, while the automatic document feeder has a capacity of 35 sheets. Overall, the biggest advantages of this option include good speed, reasonable price, high accuracy, and well-designed software. Even before the computer replaced the typewriter as the standard office tool, letter-size paper was still the most common document format. The exception, of course, are legal documents, including contracts, loan applications and other legal forms. At 8.5 x 14 inches, legal documents are the same width, but slightly longer than 8.5 x 11 letter paper. If you are looking for legal size flatbed scanners for Windows, the HP ScanJet Pro 3500 f1 flatbed scanner is your best choice. The decisive function of a legal size scanner is the maximum size of the document it can handle. You can reasonably expect any general purpose scanner to approach letter-sized documents, given their common use, but you should find a scanner with a maximum document size of at least 14″ in length to ensure that the same device can also scan legal format documents. How to scan paper in legal format with your current scanner That being said, some things require a higher resolution. For example, film negatives and 35mm slides, which are often scanned to print larger reproductions, require better resolution. If you need to see minor subtleties in objects such as stamps or coins, you`ll need a scanner with a PPI of 4,800 or higher.
If you want to scan photos or other images and then edit them in a program like Adobe Photoshop, look for a scanner with TWAIN drivers that can scan directly into your photo editing application. ⊕ Fast single-sided single-sided scanning ⊕ Automatic document feeder up to 50 sheets ⊕ Automatic two-sided scanning ⊕ image enhancement ⊖ Low two-sided scanning speed A legal-sized flatbed scanner may be more useful than you think. It helps you scan all the legal documents that you normally deal with regularly.